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We're Hiring!

We're seeking an office coordinator to handle building management, smooth office function, be a positive first contact for TCF, and execute day-to-day office tasks. Working hours for this position: 9 A.M. – 2 P.M. in office. Some work may be required for after-hours activities (board meetings, special events, etc. Weekly hours 25.

Apply by sending a resume and cover letter to chad@tiptoncf.org before July 26. Interviews will be conducted shortly after. 

Office Coordinator

Part-time

Reports to the President & CEO

$18 - $20 per hour

Requirements

  • Bachelor’s degree and one-year post-graduate employment

  • Excellent writing and speaking skills.

  • Excellent inter-personal relationship skills.

  • Knowledge of the Tipton County community; Residency Preferred

Job Overview: Office Coordinator

The Tipton County Foundation was founded in 1986 by community minded individuals seeking to make a difference in Tipton County. By continuing to serve donors through charitable fund management, grant and scholarship administration, and community leadership, the Foundation has grown into a community-serving institution managing 75 million in assets toward the measured betterment of the County.

 

The Office Coordinator is responsible for office management of TCF. The Office Coordinator is specifically accountable for building management, smooth office function, serves as a positive first contact for TCF, and handles a variety of day-to-day office tasks. 

 Essential Functions and Responsibilities:

  • Serves as the office contact for the general public, responsible for processing mail, handling calls, welcoming guests, and other duties as determined

  • Serves as technical and clerical support for staff

  • Responsible for scheduling the TCF building – both for internal and external meetings and being present to assist meeting coordinators with questions and concerns and technical assistance

  • Responsible for ensuring the building is returned to order following all events

  • Responsible for maintaining the security systems

  • Responsible for inventory and purchase of office, kitchen, cleaning, and other supplies as well as all paper products

 

  • Responsible for coordinating building maintenance with various vendors and service providers.

    • Exterior

      • Lawncare / Landscaping / Pest control

      • Damages/repairs for building/property exterior

      • Dock clean-up

      • Snow and ice removal

      • Trash service

    • Interior

      • Cleaning Services

      • Interior repairs/maintenance – scheduling handyman work

      • Kitchen maintenance – to maintain commercial kitchen status

      • Management of fire equipment – alarms, extinguishers, rangehood

      • Office equipment maintenance

Characteristics and Skills:

  • Collaborative work-style and positive demeanor

  • Business casual dress

  • Ability to handle multiple tasks with a high degree of confidentiality

  • Proven oral and written communication skills

  • Strong time management and planning skills and attention to detail

  • Ability to exercise sound, thoughtful and mature judgment in a dynamic environment where new relationships are constantly being developed

  • Managing projects independently, using proactive communication on status of projects, and being strategic and effective in bringing other team members into projects at appropriate points

  • Capacity to be flexible and adjust work priorities from time to time as needed

Qualifications

  • Office experience (office management preferred)

  • Customer / donor / volunteer experience preferred

  • High accuracy of communication

  • Strong computer skills including Microsoft Office with the ability to learn new technologies quickly. (this position will be expected to train on the Foundation's CRM and grant/scholarship software.) 

*Work Environment & Physical Demands

Work to be conducted in office, with minimal interruptions during working hours. Valid US driver’s license is required.

Some lifting (up to 30 lbs.). Long hours on computer keyboard. Prolonged periods of standing and/or walking.

The Tipton County Foundation ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.

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