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Tipton County Foundation!
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Proposals Welcome
Although funds are limited, groups
engaged in charitable projects are invited to download the guidelines for grant
proposals from the
Foundation website. See the deadlines below. Payments to grantees are not made until
after Board approval each quarter.
Findling Legacy Grants
This includes sororities, churches, and
other organizations who offer special programs to assist needy children at holiday
time, or any time through the year. The Foundation can make grants to them
from the Findling Legacy, established generations ago for this purpose.
Go To Findling Legacy Proposal Questionnaire
Deadlines for Proposals
The following due dates have been established
for grant proposals to be received at the Tipton County Foundation office. The Grantmaking Committee and Board of Directors have meetings in the weeks following
these deadlines and awards will be announced upon approval at a subsequent meeting
of the Board of Directors.
| Proposals Due* |
Committee Meets* |
Board Approval* |
|
August 20, 2008
October 15, 2008 |
September 9, 2008
November 5, 2008 |
September 23, 2008
December 2, 2008 |
(*Dates
subject to change.)
Submitting a Proposal
The procedures for requesting support for a charitable project or program from
the Tipton County Foundation are outlined below.
Rather than printing them directly from this web
page, the same information can be downloaded as a Microsoft Word
document. Download the
instructions for a grant proposal as a Microsoft Word document. You can also obtain these
instructions by
fax, email, or visiting the Office.
STEP ONE… the Letter of Intent
If you are interested in submitting
a grant proposal to the Tipton County Foundation, the first step is to send us a
Letter of Intent. Please include the following information in your letter:
-
What you would like to do.
-
The nature of the project, no
more than 200 words.
-
Who will benefit (both the
target population and number to be served).
-
When a decision will be
needed, when the project will begin, and when the project will end.
-
Total project cost.
-
Portion of project cost you
are asking TCF to fund
-
Who you are.
-
Name of organization, website
if any.
-
Contact Info (contact person,
phone, mailing address, email address).
-
Mission of organization.
-
IRS classification, 501(c)(3)
or other.
Please mail the completed letter to Tipton County Foundation, PO Box 412,
Tipton, IN 46072. You may also email the letter as an attached document, NOT
incorporated in the body of your email. Please feel free to contact us with
questions, 765-675-8480 or
grants@tiptoncf.org.
STEP TWO… the Narrative
After we respond to your Letter of
Intent, please draft your own word-processed document when writing your grant
proposal. You must include ALL of the following information, in the order it
appears, for your proposal to be considered for funding.
-
Rationale.
In this section, you should first
incorporate the information from your Letter of Intent with any appropriate
updates. This is also where you should explain in detail (1) the need for your
project, (2) how the project will be implemented, and (3) how the success of the
project will be measured.
-
Collaboration.
Please tell the committee (1) who
else is involved in this kind of project in or for the Tipton County community,
(2) how their work is like or different from the project you are proposing, and
(3) what other agencies/organizations are likely to work with yours in
fulfilling your plan.
For example, be sure to communicate with the Tipton County Extension Education
Center on adult education or training projects. Or, if your project is
school/education related, please explain how your project might benefit students
in the other school system or those who are home-schooled or privately-schooled.
-
Organizational Strength.
Please analyze the internal and external strengths, weaknesses, opportunities,
and threats that your organization might face. Include your findings in this
Narrative.
STEP THREE… the Attachments
Please include the following documents with your proposal in the order they
appear.
-
List of Board members, including
business affiliations if any, and identification of Board officers.
-
Financial statements of the
organization, both year-end and most recent period.
-
Organization budget, including
planned fundraisers (month to be held, and net dollars anticipated).
-
Detailed project budget.
Please indicate the portion of
the project budget you are asking TCF to fund, whether it is a specific item
in the budget or a percentage of the total. Your project budget may include
an appropriate portion of your organization’s administrative expenses. For
example, if staff is needed for oversight of the project, the corresponding
portion of his/her salary and benefits could be allocated to this project
budget.
-
Evidence that this proposal has
the approval of your Board of Directors or governing body.
For example, if you are a teacher, you must obtain a statement of support
from your principal and the superintendent/board of education. If you have a
proposal from a public safety or other government agency, you must obtain a
statement from your supervising elected official.
The Annual Grants Programs may change from time to time. Applicants are
encouraged to contact the Foundation prior to submitting a proposal to be certain
the project qualifies for funding.
Boys & Girls Club Members Thank TCF
for a Helping Hand
Some young members of the Boys & Girls Club of Tipton
County visited the Foundation's Office and Conference Center to express
appreciation for grants that support the Club's recreational and character-building
programs. Click on the "thumbnail" pictures below to see a larger view, then use
your browser's "Back" button to return here. The delegation brought their "hand"-made thank you poster, and enjoyed some
cupcakes and milk.
Annual Grants Program Policies & Procedures
The Tipton County Foundation, Inc. is a tax-exempt public charity governed by
a volunteer board of directors broadly representative of the Tipton County community.
The Foundation holds a variety of funds that make grants to a broad range
of charitable agencies and programs. These grants are made from the investment
income earned on permanently endowed funds.
These grant guidelines and policies apply only to the unrestricted philanthropic
funds in the Foundation and not to those funds for which donors have directed
the use of a particular fund to a specific charitable purpose. Those funds
are administered separately.
Only nonprofit charitable programs and projects that serve the Tipton County
community are considered for funding. Grant information and proposals
can be obtained at the Foundation’s office or by calling 765-675-8480.
Decision-making Process
A committee made up of community volunteers and members of the Foundation’s
board of directors evaluates each proposal. Members are selected to
represent the broad geographic and professional diversity of the Tipton County
community. The Board of Directors makes every effort to appoint committee
members who will be unbiased and fair in evaluating proposals. The Committee
is made up of 10-12 people and the committee chair appointed by the Foundation
Board.
Committee members visit the applicants at their facilities or location where
a project/program will occur when necessary, and may contact others familiar
with the organization and the need which the proposal addresses. The
applicant may also be asked to meet briefly with the committee to discuss the
project.
The Board approves the budget for the grantmaking committee yearly, out
of the proceeds from the Foundation's general endowment and field of
interest funds.
The Committee chair reports to the Board those proposals that have been approved for the
Board to review.
Occasionally the grantmaking committee may suggest that a decision on a
proposal be postponed.
Conflicts of Interest. Because board and committee members are
active in the community, potential conflicts of interest may arise from time
to time. It is the Foundation’s policy to deal with any conflicts of interest
as openly as possible. A conflict of interest is defined as any activity
or interest that may cause bias for or against a particular grant being considered.
Committee and board members will disclose in writing and discuss potential conflicts
and answer relevant questions. Once a conflict is disclosed, members may,
if appropriate (as determined by the Board or Committee), abstain from further
consideration of a particular grant.
Guidelines
Preference will be given to proposals that:
- Address priority community concerns
- Are change-oriented and problem-solving in nature
- Will have the greatest benefit per dollar granted
- Have the potential of leveraging additional grants from other sources
such as government and other foundations
- Assist grant recipients to achieve certain objectives
Policies
-
Grants will be made only to
groups that are nonprofit
and charitable.
-
Grants will be made only to organizations
that provide for responsible fiscal management and adequate accounting
procedures.
-
Grants will be made only for
projects/programs that are proposed in writing by the chair of the organization’s
government body.
-
Grantees must submit final grant
evaluations reports in a timely manner. If reports are delinquent
from a previous grant current proposals will not be considered.
The Foundation generally does not make
grants for the following:
-
Ongoing operating expenses except
on a short-term basis when support is critical to the survival of a key agency
or program
-
Programs/equipment that were committed
to prior to the grant proposal period
-
Debt reduction
-
Annual appeals or membership contributions
-
To or for projects/organizations
benefiting individuals or a few persons
-
Travel expense for individuals or
groups
-
Support of public or private educational
institutions or government agencies except in special situations where support
is essential to projects/programs that meet critical community needs
-
Political purposes
-
Building of Endowments not
located at TCF
Evaluation
In evaluating grant proposals the Foundation
gives consideration to:
Project Quality:
established community need, expected benefits, planning, similarity to other programs,
reasonableness of budget and grant request, other expected funding sources, potential
to leverage other grants.
Community Impact:
number of people affected, potential impact, demonstrated community need/desire
for the project, collaboration with other organizations, volunteer commitment to
the project.
Project Management:
staff and board experience,
organizational ability to carry out the
project, mission-appropriate, long-range plan for the project and the organization,
future of the organization.
The Foundation also takes into account
whether the Foundation has adequate resources to effectively respond to the request.
Related Pages on Our Site

Last
modified:
Wednesday, August 20, 2008
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